SCHOOL HOURS School hours are from 8:00 a.m. until 3:40 p.m. each day. Students should NOT arrive earlier than 8:00 a.m. or remain on the campus later than 3:40 p.m. unless they are participating in our Before of After Care program or other supervised program. Students arriving earlier than 8:00 a.m. or not picked up by 3:45p.m. will be billed and fined at the school’s current Before or After care rates. 8:00a.m. Students arrive 8:30a.m. Cafeteria stops serving Breakfast 8:30a.m. Tardy Bell Rings School Visitations are between 10:00 - 1:30 2:00p.m. Early Check-Outs 3:15p.m. Dismissal Begins 3:40p.m. School Day Ends
CAFETERIA and RECESS Breakfast is from 8:00 am to 8:30 am each morning. Lunch is in the cafeteria at each class scheduled lunch time. Recess is 30 minutes at each class scheduled recess time, if weather permits. Students are to have indoor recess if it is raining and if the Heat Index is above 95 degrees, or if the temperature is below 40 degrees.
TARDY POLICY Elementary students are required to be in attendance a minimum of 167 six-hour school days or 60, 120 minutes a school year. Students are TARDY after 8:45a.m. and an adult must sign them in at the office.
ATTENDANCE POLICY Students must not be absent more than 10 days during the school year in order to be considered for promotion. 1. A written note explaining an absence will be required from the parent within five school days. {Only 5 parent notes will be accepted} An excused absence will be granted for the following reasons: •Personal illness •Serious illness in the student’s immediate family •Death in the student’s immediate family •Recognized religious holidays of the student’s own faith •Natural catastrophe and/or disasters •Visit with parent due to parent’s military deployment/leave. 2. Students are responsible for makeup work on days missed due to excused absences. 3. If a student misses more than three hours of the school day, he/she will be marked absent. 4. If a student misses ten or more days, their promotion is in jeopardy. Please monitor attendance. It is often impossible for a student to make-up the learning experiences provided at school.
CHECK OUT POLICY If your child checks out of school before 11:30 a.m. or checks in school after 11:30 a.m., he/she will be considered absent for the entire day (District policy). CHECK-OUTS are not allowed AFTER 2:00 P.M.,according to the time in the front office. All students are to be signed out by a designated adult (18 years of age or older) at the front office (by an approved adult according to the student's emergency card) and the student will be called from class. Picture Identification is required for all checkouts. Students will not be released to anyone not listed on the Emergency Card. Any changes or written parental permission must be presented if someone other than the parent picks up a student. This is for your child’s protection.
Perfect Attendance Guidelines Attendance is all day, every day (no absences, no late check-ins, no early check-outs). In the case of a late school bus or severe weather, it is not counted as tardy.
ARRIVAL AND DISMISSAL: Arrival time for all students is 8:00 am.
Morning Care begins at 7:00 am. You may get an application from the front lobby, office, or call and request one be sent home with your student.
Carpool: begins at 8:ooam at the back of the school on streets Louisiana and S.20th. -Dismissal: carpool exits the school through the carpool lane at the back of the school. -Carpool lane is only for motor vehicles. For students to be released they must be placed inside of a motor vehicle. -If a child is arriving late, park in the lot across the street and walk your child into the building. The child must be accompanied in the office to be checked in for the school day. -The front of the school at dismissal is reserved for buses. Carpool is behind the school.
Walkers: -Arrival: walkers enter the front door at 8:00 am. -Dismissal: walkers are dismissed via school announcement. They exit the side door to the left of the front entrance. -Walkers must live within walking distance of the school per EBR guidelines. Staff will be on duty to ensure student safety.
Bus Riders: -Arrival - Bus riders arrive in the morning in the carpool lane. -Dismissal - Bus riders are dismissed at the front of the school.
Students should NOT arrive earlier than 8:00 a.m. or remain on the campus later than 3:40 p.m. unless they are participating in our Before of After Care program or other supervised program. Students arriving earlier than 8:00 a.m. or not picked up by 3:45p.m. will be billed and fined at the school’s current Before or After care rates.
Parents will not be allowed in the school lobby or office before nor during dismissal time. This will help ensure a safe and orderly dismissal for all students.
EMERGENCY DISMISSAL The decision to close a school during the school day comes only from the superintendent’s office. You will receive a phone call-out. Again, please ensure that emergency card contact information is current at the front office.
SHELTER IN PLACEWhen an emergency exists in the vicinity of the school, the principal will exercise their best judgment of specific steps, which should be taken to minimize danger to the students and to the school staff until the danger has ceased.
VISITOR RESTRICTIONS The Dufrocq School will allow parents on campus to conduct business for registration, student check-in’s and out’s... etc. One visitor in the office at a time please. Classroom visitations can be made by appointment with the front office and the classroom teacher. Parents may not visit their child's classroom without prior notice and approval.
VISITORS AND CLASSROOM OBSERVATIONS For the safety of our students, all visitors (parents included) are to report to the office, sign in, and are issued a visitor’s badge. The badge must be filled out and visibly worn. We want to keep our school safe. We know you are concerned about the safety of your child and will cooperate in this matter. Visitations are limited to 30 minutes and end at 2:30p.m.. Please do not use classroom visitation as a time to conference with the teacher. Visitors will also be required to complete a visitation/observation form.
VOLUNTEERS (VIPS) We welcome and encourage parents, grandparents, and others to lend their talents in our school. All volunteers must be approved through Volunteers In Public Schools (VIPS). https://vipsbr.org/register-to-volunteer/ *Check in at the front office, sign the VIPS log, and obtain a Visitor’s pass. Wear this tag at all times while on campus. *Dress appropriately. *Report to the assigned work area.
SCHOOL DRESS CODE The East Baton Rouge Parish School Board Policy states that uniforms for elementary school students are: ● Navy blue bottoms (pants, shorts, skirts, skorts, and jumpers, not more than 4”above the knee). NO jeans, biking shorts, tight fitting/stretch pants, sweatpants, or capri pants. ● Kindergarten-5th grades: Burgundy school uniform shirts with a collar (turtlenecks are acceptable in winter). Shirts must be tucked in. NO t-shirts. ● Pre-Kindergarten: Navy Blue school uniform shirts with a collar. ● Hooded jackets may be worn but the hoods are not allowed on the head while in the classroom or building. ● No caps or hats of any sort or sports head bands are to be worn inside the school building. ● Closed-toed shoes/sneakers. NO sandals, crocs or flip-flops. Our Leadership Team agreed on these additional guidelines for students: ● Hair must be manageable for the student. Make-up will not be allowed. ● Sunglasses may be worn in class with a doctor’s prescription. Documentation is required. ● Earrings: Only females may wear earrings in their ears. For safety reasons earrings should be no larger than a quarter size. Male students are not to wear earrings. ● No artificial nails.No body piercings. ● Any item or style that promotes gang or drug activity is not permitted. ● No shoes with wheels. ● Traditional belts should be worn (no name plate, large buckles, skull heads, or personalized belts are permitted). If pants are sagging because of no belt, it is considered non-compliance of theuniform policy. ● A Dufrocq Spirit Shirt may be worn on any school day with the uniform bottom. ● Burgundy uniform dresses/jumpers may be worn for girls in Kindergarten-5th. ● Navy blue uniform dresses/jumpers may be worn for girls in Pre-Kindergarten. Any dress code or grooming item not covered in the above list of dress code rules and regulations will be up to the discretion of the principal.
UNIFORM INFRACTIONS In accordance with the policy, the following disciplinary action will be taken for non-compliance with the school’s dress code: 1st Offense - Conference with Student and Warning letter stating uniform policy 2nd Offense - Phone Conference with Parent 3rd Offense - Parent Conference at School If these actions need to be taken it will also be documented on a Uniform infraction form.
POSITIVE BEHAVIORAL INTERVENTIONS AND SUPPORTS (PBIS) PBIS is used district-wide as a proactive approach to establish the behavioral supports for all students in an effort to achieve social, emotional, and academic success. PBIS school rules posted in each classroom and throughout the campus. Students are expected to follow these rules at all times. The Dufrocq’s Rules and Expectations for ALL areas of the school are to:
DISCIPLINE Students have a fundamental right to a free public education. They must also respect the rights of others and be an active participant in maintaining a positive learning environment within the school.The rules and regulations written in the EBR Parish Student’s Rights and Responsibilities Handbook (a handbook separate from this one sent out by the school district) will assist in providing a safer, healthier and positive atmosphere for students to learn. This Handbook is sent home at the beginning of each school year. It may also be referenced on the EBR website at www.ebrschools.org. Parents are to read carefully through the book and then sign and return the form provided in the handbook.
SCHOOL BUS POLICY The same rules and expectations outlined in this and the district’s handbook are also expected on the bus. Bus drivers have been advised to follow this procedure if students refuse to obey regulation: 1. First Offense: -Parent/guardian notified -Warning notification issued 2. Second Offense: -A conference with student and parent/guardian 3. Third Offense: -Written notification to parent/guardian -SB Referral form filled out and Suspension from bus 4. Fourth Offense: -Permanent suspension from bus for the remainder of the school year
BULLYING The EBRPSS and The Dufrocq School have a ZERO tolerance for bullying. Any referral, claim, complaint, and/or accusation of bullying will be investigated by both administrators, Principal Davis and Assistant Principals Cavanaugh and Washington. Disciplinary actions will be issued accordingly. Support and conference with the School Counselor and iCare Counselor will be used.
FIGHTING The EBRPSS and The Dufrocq School have a ZERO tolerance for fighting. Fighting or instigating a fight will be investigated by both administrators, Principal Davis and Dean of Student’s Mrs. Davis. Disciplinary actions will be issued accordingly.
SCHOOL SUSPENSIONS AND EXPULSIONS The EBRPSS Rights and Responsibilities Handbook and Discipline Policy overrides/supersedes the policies set forth by The Dufrocq School for consequences for major and minor infractions. The Dufrocq School will do everything possible NOT to suspend or expel a student. All children will follow the Positive Behavior Intervention Support (PBIS), which is a school wide Tier I behavior plan. The PBIS plan promotes strategies to help children with self-discipline and/or restorative practices to discipline. However, if your child is uncontrollable, a danger to himself/herself/other students, or a disruption to the learning environment by refusing to comply with rules, procedures, and routines, he/she will be removed immediately. Suspension may result. Upon receiving or returning from any suspension the parent may be required to return with thestudent for a conference. After three suspensions, an expulsion hearing can be scheduled.
PERSONAL ITEMS Label personal items:Please place your child’s name on ALL school supplies, sweaters, coats, hats, gloves, raincoats, book sacks, etc. By doing this, items can be returned to your child and not the first person to claim it. All found items will be placed in the “Lost and Found” up to one month. Loss of Non-Related School Items: Students are discouraged from bringing extra clothing, handbags, athletic equipment, books, jewelry, musical instruments, games, software, trading cards, cell phones, electronics, unnecessary money, etc. because they are not covered by the school system’s insurance. Any losses should be reported to law enforcement. Claimant recourse for loss of this type would be against the perpetrator, not the school system. Confiscation of Non-Related School Items: If a student is distracted by or allows personal items to interfere with the learning process, it will be taken from the student and not returned. For this reason, a student should not bring any of the above mentioned items to school. Lost and Found Items: Every effort is made to help your child take care of his belongings. It is important that your child’s belongings are labeled with his/her name and his/her teacher’s name so that we can return items that are lost. Found items are placed in the auditorium so that students can locate items left at school.
USE OF PHONES AND ELECTRONICS Students may have electronics (i.e. cell phones, MP3 players, video games, etc.); however, they must be in the offposition during school hours (8:00 a.m. – 3:40 p.m.) and put away out of sight. If students do not follow this rule, the following consequences will occur: 1st Violation – Warning and the device will be returned to the parent. 2nd Violation – Parent Conference and the device will be returned to the parent. 3rd Violation – Student will attend TOR (Time Out Room). The device will be returned to the parent after five (5) school days.
LOSS OR DAMAGE OF SCHOOL PROPERTY Parents will be responsible for payment of any lost or damaged school property (books, chromebooks, etc.).
STUDENT WORK PACKETS (BROWN ENVELOPES) It is the policy of the East Baton Rouge Parish School Board that we share the students’ work with the parents/guardians twice a month (every other week). On the front of each envelope will be the date the work is sent home and a place for parents to sign, stating they have reviewed the work. Your signature assures the teacher that you have seen the work. The envelope should always be returned the next school day. If you have any questions about the work, write the teacher a note or call to set up a conference time to discuss your child’s progress.
GREEN COMMUNICATOR FOLDERS These folders will be sent home each day with homework and teacher/school notes. The folders are to be returned each day.
PARENT ACCESS OF RECORDS/GRADES https://parentaccess.ebrpss.k12.la.usThis website allows you to view schedules, attendance, discipline records, class work and grades, progress reports and report cards.
PARENT/TEACHER CONFERENCES The district schedules certain days for parent-teacher conferences but feel free to conference with a teacher anytime. Please contact the teacher to arrange a date and time best for you. Teachers should have a conference with each student’s parent/guardian within the first nine-weeks of school.
GRADING & REPORT CARDS Mid-Nine Week Progress Reports –Every 4 ½ weeks the progress report (IPR report) informs parents of the students’ progress during the nine week period. Report Cards are given at the end of each 9-week instructional period. We will have an Honor Roll assembly for each 9-week period. Grading Scale A = 93%–100% B = 92%–85% C = 84%-75% D = 74%-67% F = 66%– 0% 18
PROMOTION/RETENTION REGULATIONS The state of Louisiana requires that specific standards be met by students to qualify for promotion to the next grade. The specifics are given in great detail in the Pupil Progression Plan Handbook located in every school. Teachers will discuss these regulations at Open House and during conferences. It is the responsibility of parents to be aware of their child’s current academic standing and its relationship to the standards of promotion and retention. If applicable, students will receive a Promotion in Jeopardy letter after the 2nd nine weeks notifying the parent/guardian that his/her child is in danger of failing and will remain in their present/same grade for the next school year. Parents will have a conference scheduled with the teacher and guidance counselor to complete an SBLC to see if other services are needed to increase academic achievement or improve behavior strategies for the child to be promoted to the next grade. The child will sign that they received the notification to give to the parent/guardian as documentation. A copy will be placed in your child’s cum folder for documentation and archival information. Students in K – 5th: *Must pass Reading and Math *May not be promoted if a grade of “U” or “F” is earned in both the 3rd and 4th Nine Weeks in the same subject *Must meet attendance requirements*
LUNCHES THAT ARE BROUGHT TO SCHOOL Students are permitted to bring their own lunch from home. Bag lunches should be securely packaged in lunch boxes and beverages must be placed in containers (NO CANNED SODAS AND NO FAST FOOD CONTAINERS). Milk, water, or juice are available for purchase. Staff cannot heat food for students; parents must pack lunches that do not require heating. This is for safety reasons.
HEALTH AND MEDICATION POLICY If your child has a health concern or need, please make us aware. We can accommodate dietary needs. We also need to ensure a health plan is on file for allergies and other health needs being met by the student’s physician. Medication shall not be given at school unless it is certified in writing by the attending physician. Possible exceptions to the general policy are: Medication for behavior modification, insect sting allergy (must have a medical permission form filled out by the physician with specific instructions), anticonvulsant medications, medication for asthmatic conditions. Antibiotics and other short-term medications, including non-prescription medications shall not be given at school. Medications that can be given in the morning will not be given at school. Children are not allowed to have medication (prescribed nor over the counter) in their possession on the school grounds. Teachers and principals have the right to take the medications from the child and contact the parent. Prior to taking and administering medications during school hours, the following will be required: *Parent/Guardian must bring, sign in and complete needed paperwork with the school nurse. *The Parental Consent/Physician’s order form completed, and signed by the physician and signed. *Medication must have current pharmacy label in the student’s name. Unlabeled medications will not be administered at school. *At each school year or for a new medication/dosage, a new medication packett must be filled out. *Only the nurse or designated trained/certified staff member will administer the medication. Students can not keep on them nor administer their own medication.
FIRST AID PROCEDURES AND POLICIES The school staff and/or volunteers are not allowed to give any medication (aspirin, Tylenol, etc.) or treat injuries that happened at home or school. The only acceptable procedure for treating wounds, which occur at school, is to clean the area and cover it with a sterile bandage. The school may sometimes have provided the child with a small ice pack to apply to small injuries. Parents will be notified when a student is injured during the school day. Please have a correct phone number on file. An accident report will be written and turned into EBRPSS Risk Management Department. A child MUST report accidents and injuries to his/her teacher/adult on the day the accident happens.
PLEASE REFER TO THE RULES AND REGULATION WRITTEN IN THE EAST BATON ROUGE PARISH SCHOOL DISTRICT’S STUDENT’S RIGHTS AND RESPONSIBILITIES HANDBOOK FOR MORE DETAILED INFORMATION.
